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5.1 WSCYPAA LITERATURE
Advisory council maintained literature includes: By-laws; Facts, Aims and Purposes; and Bidding Requirements, and any additional committee documents deemed necessary
5.2 REVISIONS TO WSCYPAA LITERATURE
All Changes and updates to any Advisory Council documents (Bylaws; Facts, Aims and Purposes; Bid Requirements, etc.) must be approved by 2/3 majority vote at an Advisory Council meeting.
5.3 REVISIONS TO BYLAWS, ECT.-TIME TO SUB
Any advisory council member proposing changes to advisory council documents should submit the exact language of their item to the chair to be placed on the agenda at least five days before the meeting. Emergency proposals may be added to the agenda by a two-thirds majority vote.
5.4 FINANCIAL TRANSACTIONS
All Advisory Council financial transactions must be made through its bank account. No member of the WSCYPAA Advisory Council should incur expenses (other than pre-approved budget items) on behalf of the Advisory Council without first receiving a majority approval.
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5.5 BUDGET REVIEW SESSION
Advisory Council shall endeavor to maintain a prudent reserve which is determined at each annual budget session. A budget review session will be added to the agenda to occur annually at the midyear meeting, where the budget will be prepared by the treasurer and reviewed line-by-line by the Council and accepted by a â…” majority.
5.6 DISTRIBUTION OF FUNDS; PRUDENT RESERVE; SEED MONEY
The Operating Committee shall submit for approval the distribution of funds, not to exceed US $500, to the newly selected host committee for the coming year’s conference. The Advisory Council shall endeavor to maintain a prudent reserve of US$1,000. This amount is in addition to an operating budget of US $500 which the Council shall also endeavor to maintain. The prudent reserve, operating budget, and the conference support fund are arbitrary figures based on current economic conditions and can be altered by a â…” majority vote of the quorum.The Advisory Council should always consider the welfare of AA as a whole before taking any actions, which may affect our fellowship. Please keep the 12 Traditions and concepts foremost in mind.
5.7 USE OF ADVISORY COUNCIL PROPERTY
The post office box, bank accounts, and other Advisory Council material shall not be used for anything other than Advisory Council business.
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